Before a plan can be successful, proper preparation for its use should be made.
Maintenance of Safety Equipment: Fire extinguishers and pull stations cannot be useful in an emergency if they are not available. Policies should be established and enforced that prohibit employees from blocking safety equipment with storage, furniture or other items, temporarily or permanently. Fire extinguishers should be serviced once a year by a state certified person.
Fire and smoke doors should not be propped open with wooden chalks, furniture, etc. An exception would be doors held by a device wired into the alarm system so that it releases the doors to close upon activation of an alarm.
Corridors and doors designated as exit paths should be kept clear and unlocked while the business is occupied. Emergency lighting and exit signs should be maintained so that they are in proper working order. A sample maintenance report is enclosed. Feel free to use it as is or adapt it to fit your needs.
In small organizations these responsibilities may fall to the building or business manager. In large organizations the Building Management should designate Floor Captains to check these items regularly and report needed repairs or corrections to the Emergency Manager, who in turn should notify Building Management immediately.
Our Code Enforcement Inspectors can answer your questions about safety devices and exit path requirements. You can reach them at 913/888-6066.
Predetermined Assembly Points: Each Assistant should be assigned to report to a place with their employees and visitors. Assembly points should be located away from the exit doors and fire lanes. For larger organizations we suggest that the assembly points be grouped by floor so that Floor Captains can easily access their Assistants and Alternates. An example map is enclosed.
Training for the Proper Response: It is suggested that the Emergency Manager, Floor Captains, Assistants and Alternates be trained in the proper use of a fire extinguisher. They should also be knowledgeable about the safety features of the building and their work place that may be of assistance in a fire. The Overland Park Fire Department can assist you with this training. Classes can be scheduled through Public Education, call 913/888-6066. Please plan 6 to 8 weeks in advance if you wish to schedule on your first choice date and time.
The Emergency Manager, Floor Captains, Assistants, alternates and employees should all be well trained and knowledgeable about what is expected of them in an emergency. They need to know that these expectations come from the highest authority and have full support of all members of the management team.